Technical Writing – How to Write Project Justification Documents

As part of building the overall project scope a technical author will first need to lay out the justification documentation. This document which can also be considered a “business case” lays out the fundamental reasons for implementing the project. Here’s a simple guide on creating a project justification.

State the Problem

Businesses don’t carry out projects for fun; they perform them in order to solve a specific issue or issues. You need to describe the problem clearly and accurately at the start of your document so that you can then present the solution to that problem.

For example if you intend to implement a new HRMS (Human Resource Management System) your problem may be; “The HR team currently spends nearly 80% of its time on non-productive administrative tasks, reducing the effectiveness of the function dramatically.”

State the Solution

This should be a simple statement to define your project. This enables your reader to understand what it is you’re proposing.

“We intend to implement an automated HRMS system to reduce manual administration by half.”

Supply Supporting Information

The problem and solution aren’t going to justify your project to the stakeholders and decision makers, so you need to provide the right level of information to enable them to support your recommendation.

Examples of the kind of information you should use:

  • Market Demand – Not always the strongest argument, but if you can show that all your competitors are implementing similar systems, it certainly suggests that it may be worth considering in your organisation.
  • Business Need – In this example the business need is clear, the HR team are spending the majority of their work time on non-specialist tasks and that costs money.
  • Customer Demands - what is it that your customers are screaming out for? Don’t forget to include internal customers as well as external ones.
  • Technological Progression – what’s going on in the world around you, is there are compelling case to be told in terms of the way IT and systems are developing?
  • Legal – Don’t forget the all important obligation to the law, if you can show that your project brings compliance or makes it easier to comply with those requirements you have a stronger case.

Writing a business case or project justification is an essential part of the larger project scoping process. Ideally you should write this early in the lifecycle of your project to help you obtain funding and support. You will also then be able to clearly identify the objectives of your task so that team members have a clear message to take away.

Furniture Store Marketing – When Everyone Is Your Customer, No One is Your Customer!

One of the biggest challenges home furnishing owners must overcome, in order to be successful in this new economy, is the dreaded I-offer-everything-for-everyone syndrome. On the surface this looks like a sure-fire way to get more customers, but it is already proven time and time again that it is not always the most successful way to prosper in your store.

If you are an independent home furnishing retailers, then chances are you have a limited budget and limited space to work with. So, if your store offers several contemporary collections, several ultra-modern collections and some eclectic pieces as well as some early American collections scattered through you store, do you really think that you have enough of any of those styles to satisfy the type of customers who are looking for a specific style? However, style is only one way to target your customer.

In fact, the most successful furniture retailers in my area focus on a couple of things to attract a specific type of customer:

  • Complete living room packages for under $ 2,000 or furnish your entitlement home for under $ 5,000.
  • Long-term low or no interest financing
  • Fast delivery within 3 days or less
  • Lower prices for packages

So, by narrowing down their advertising, they attract a customer that wants to purchase multiple pieces, which in turn, drives the average ticket sale and profits up. They then offer attractive financing terms which attracts customers with good credit and income, while enticing them to spend more money because the customer has longer to pay for it.

Most importantly, they save the customer money by buying more and can get it in their homes in a couple of days. There is also another twist to these retailers. They reward their salespeople handsomely for NOT selling the financing, but getting customers to pay off their balances in less than 90 days.

There is a common slogan in marketing statute, "There are riches in niches." Simply put, this slogan means determine who your most profitable, enjoyable and easy to attract customer is, and then specialize in getting more of those customers to come into your store and buy. You do this by creating a USP (Unique Selling Proposition) that compels your most profitable customer to come back into your business again and again.

What if you reviewed your business over the last couple of years and discovered the following trends about your customers and prospects:

  • Wives initially visited the store without their husbands.
  • Recently married
  • Had three kids
  • Lived within five miles of your store
  • Spent between $ 800 – $ 1500 on sofa, loveseat and tables.
  • Paid by Visa, MasterCard or Discover

Once you have this information, you can redesign your store and business to cater to more of the same types of customers that are currently spending good money in your store.

However, you can only use this information to your advantage if you take the time to find out who your customer is, what is important to them and what they really want.

It may come as a surprise to you, but your customers want more than just a sofa. If you are just selling a sofa, you are missing out on a ton of business. Here are a few of the keys I have discovered over the years:

  • Do not sell mattresses, sell relief from back pain.
  • Do not sell home theater seats, sell the entertainment experience.
  • Do not sell sofas or loveseats, sell comfort and warmth.
  • Do not sell furniture, sell status and prestige.
  • Do not sell interior design, sell ENVY and the WOW factor!

Once you know what your customers really want then, you could use that information to create a USP that attracts more of the same type of customers. For example:

  • "Do not hire expensive interior designers, use our 23 point design checklist and give your home a million dollar look for FREE!"
  • "Discover how to give your home an extreme $ 20,000 makeover, on an $ 8,000 budget."
  • "Your family and friends will say" Oh my gosh! Your home is simply amazing! "In 27 seconds flat … we guarantee it!"

New Year Gifts – Innovative and Different

What things come to your mind while thinking of the right New Year gift? It can be a show-piece, or any similar item. We can think of something different also – say a photo-book, a personalized mug, or a simple T-Shirt.

Create canvas print

A nice photo, printed on canvas and framed as per your choice, is the right option for a nice New Year Gift for the occasion. A gemstone will not be as precious as a canvas print of the favorite photograph. In case your friend stays far away then you can send a roled-out print. The rolled-out print has extra one-inch white space to use while framing. Someone close expect something personal and what's better than mounted and ready to hang – canvas-printed photograph. The frames are made out of high-quality wood which is best to hang and portray. It will definitely bring a sweet smile on the other person's face all year through.

Create nice photo-book

How about the memorable events of your life printed in a photo book. You may take lots of time to create one but the other person will really understand your feelings and efforts put together. A nice photobook is treasured till the time of death. It is indeed the most special New Year gift for the most loved person. Some photo-sharing sites help create memoirs out of your memories and photobook is one of them.

Personalized mugs

Get a nice photo printed on the mug and place the order as per your choice. The photo sharing site will print that photo and create a nice magic mug as New Year Gift to your kid.

Name Calendars

This is the most special New Year Gift. One can choose among the various photographs to be printed for different months on the calendar. Put the names to be printed on each page of the calendar. These names may be of different person or for the same. The income will be worth adoring and worth a million dollar gift for the closest person on earth. In fact, you can simply place the calendar on the work-desk of the person concerned-for a beautiful surprise.

These are some of those personalized New Year gifts which are meant to strengthen your relationship, friendship and whatever relation you are in.

Natural Weight Loss Supplements That Work

It's natural to want to look good and losing weight is one way to achieve that. Losing excess weight also has the added benefit that you're going to feel healthier and more confident about yourself.

If you're overweight it's important that you lose weight without putting your health at risk. This can often be the case with people who try to lose weight too quickly.

Many people use fad diets that claim to lose 15 pounds in a week. However, this often involves cutting down drastically on the amount of calories you eat and doing intestinal exercises in order to lose that amount of weight in such a short period of time.

A major problem is that these types of diets put your body under severe strain. To lose weight that quickly is unnatural and can have negative consequences for your long-term health.

Taking weight loss pills that contain chemicals can also endanger your health. These are often designed to interfere with the neural pathways that control your appetite.

As their active ingredients are chemically based on they're toxic to the body and this often causes unpleasant and even serious side effects.

If you want to lose weight and avoid these side effects it's far more sensible to consider taking natural weight loss supplements that work.

Due to the increased concern over pharmaceutical weight loss pills and their side effects more natural supplements have become available.

Some the most popular and effective weight loss supplements on the market are fat burners and carb blockers.

Fat Burners

Fat burners are natural weight loss supplements that work by raising your body's metabolism. Your metabolism is the rate or speed that your body converts fat into energy. Therefore, the higher your metabolism the more calories you burn.

The most popular fat burners on the market use capsicum pepper extract because it contains certain compounds that raise the body's metabolic rate. This has the effect of helping you burn more calories when you work out.

Fat Binders

Fat binders work differently to fat burners because they focus on the food you eat. Many fat binders contain natural fibers from certain plants.These fibers bind to the fat molecules which has the result of increasing their size. As the fibers become bulkier in size they're much harder for the body to digest and absorb. Instead, a percentage of fat molecules are passed out of the body as waste.